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Office Manager

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  • Image for Employer
    Company Details Confidential
  • Image for Job Ref
    Ref: #JOB-2471434
  • Image for Location
    10 Griffin Drive East, Ard Griffin, Midleton, Co. Cork, P25 Y6C8
  • Image Position
    No of positions: 1
  • Image Part Time
    Paid Position
  • Image Hours per week
    40 hours per week
  • Image for Euro
    To be Confirmed
  • Image for Published
    Published On: 22 Sep 2026
  • Image for Closing
    Closing On: 20 Oct 2026

In order to work in Ireland a non-EEA National, unless they are exempted, must hold a valid employment permit. Please review the Eligibility and requirements for an employment permit if you are unsure of your eligibility to apply for this vacancy. 


NexaFlow AI Limited, an Irish-registered software company based in Midleton, County Cork, is seeking a full-time Office Manager to work remotely within Ireland.

NexaFlow provides artificial intelligence, software development and workflow-automation services to businesses across Ireland, the UK and Europe. We are looking for a highly organised and technically capable individual to manage the company’s daily office administration and provide professional support to directors, employees, contractors and clients.

Key responsibilities include:

• Managing correspondence, emails, telephone enquiries and digital records.
• Organising meetings, appointments, calendars and follow-up actions.
• Preparing letters, reports, presentations and general business documents.
• Maintaining employee, contractor, supplier and client records.
• Supporting staff recruitment, onboarding, attendance and payroll administration.
• Maintaining Microsoft 365, shared folders, CRM records and other office systems.
• Coordinating office supplies, software subscriptions and service providers.
• Processing invoices, recording expenses and supporting payment administration.
• Maintaining company policies, registers and compliance documentation.
• Ensuring that personal and confidential information is handled in accordance with GDPR.
• Supporting directors with administrative tasks, reporting and deadline monitoring.
• Communicating professionally with clients, suppliers and external organisations.
• Helping to maintain efficient remote-working procedures across the company.

Applicants must hold a bachelor’s degree in Computer Science or a closely related discipline. They should possess excellent organisational, administrative, written communication and time-management skills. Strong knowledge of Microsoft 365, cloud-based office systems and digital record management is essential.

Previous experience in office management, administration or a technology-based organisation is desirable. Familiarity with CRM systems, payroll administration, invoicing software, GDPR and remote-team coordination would be advantageous.

This is a permanent, full-time position of 40 hours per week. The salary is €35,000–€42,000 per annum, depending on qualifications and experience. Applicants must have a reliable remote-working environment and the legal right to work in Ireland.

Please submit your CV and a brief cover letter explaining how your qualifications and experience meet the requirements of the role.

NexaFlow AI Limited is an equal-opportunities employer.
  • This vacancy is suitable for Remote/Blended working
  • Sector:

Career Level

  • Managerial

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