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Administration Assistant Acquired Brain Injury Ireland Dun Laoghaire

  • PICES (CE Scheme ) / Southside Partnership DLR
  • Ref: #CES-2302030
  • ACQUIRED BRAIN INJURY IRELAND, Century House, 100 George's St Upr, Dublin, A96 R2V3
  • No of positions: 1
  • Community Employment Programme
  • 19.5 hours per week
  • Community Employment Programme Rates
  • Published On: 19 Sep 2023
  • Closing On: 31 Oct 2023

Eligibility to participate on CE is generally linked to those who are 21 years or over and in receipt of a qualifying social welfare payment for 1 year or more or 18 years and over for certain disadvantaged groups. Your eligibility will have to be verified by the Department.

You can register your interest by selecting the ‘Register your interest’ button or you can contact a case officer in your local Intreo Centre.



Duties

This is a developmental opportunity, no experience necessary. Accredited training will be provided to support your career. 

Purpose Of The Position:

To provide administrative assistance to all departments in Acquired Brain Injury Ireland, (ABII), National Office in Dun Laoghaire and assist with the provision of reception duties.

Hours: 

19.5 hours per week.

Responsible To:
	
ABII Designated Supervisor on a day to day basis and the PICES Supervisor.

Main Duties and Responsibilities:

The following is not an exhaustive list of the duties associated with the post but is intended for the guidance of the person assigned to the job.

Administration Duties: 

•	Provide administrative support to all departments within ABII National Office Dun Laoghaire.
•	Assist the Finance Department with invoice preparation, statements and distribution.
•	Assist the HR department with the preparation and printing of staff ID cards
•	Assist with the preparation of printed documentation / flyers for ABII promotional material.
•	Administrative tasks supporting the effective gathering of data and information in preparation for any upcoming reports.
•	Ordering of relevant stationary as needed.
•	File maintenance and storage of all hard / soft copy files in line with GDPR requirements. 
•	Input administrative data from the various departments into relevant databases as required. 
•	Attend training and team meetings as required. 
•	Other relevant duties as assigned from time to time. 

Reception Duties:  

•	Provide Reception cover as required.
•	Meet and greet clients and visitors in the appropriate manner. 
•	Distribute incoming post to individual departments. 
•	Bring outgoing post to Post Office.
•	Prepare meeting rooms as required. 
•	Typing and photocopying as directed.  

Candidate Requirements: 

•	Candidates should have an excellent telephone manner.
•	Organisational and administrative experience desirable but not essential - Good IT skills including MS office applications / database etc. 
•	Familiarity with MS Office packages desirable.
•	Pleasant, friendly, have a welcoming manner, good communication and interpersonal skills. 
•	Commitment to confidentiality, respect for clients and adhere to current GDPR regulations. 
•	Ability to work on their own initiative and as part of a team. 
•	Previous administration and reception experience would be an advantage but not essential
•	Full training will be provided to assist the successful candidate to settle into the role.

For further information contact Tim Reidy, PICES Supervisor on 0876291215 or email tim.reidy@sspship.ie
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