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Personal Assistant

  • MALAHIDE AUTOS COOLOCK LIMITED
  • Ref: #JOB-2331168
  • MALAHIDE AUTOS, Unit 95A, Newtown Road, Malahide Rd Ind Pk, Dublin 17, D17 Y738
  • No of positions: 1
  • Paid Position
  • 39 hours per week
  • 17.00 Euro Hourly
  • Published On: 08 Apr 2024
  • Closing On: 06 May 2024
Personal assistant needed to provide assistance to company secretary and director in general business operations at Malahide Autos Coolock. 17.00 per hour. 39 hours per week.

These tasks include:
- General administration support 
- Acting as a first point of contact for callers, dealing with emails and phone calls by responding, passing on messages or highlighting them for manager’s attention
- Managing works schedules and annual leave of employees
- Handle requests and queries appropriately
- Source office supplies
- Devise and maintain office filing system
- Ability to multitask and prioritise daily workload
- Implementing and maintaining procedures/administrative systems
- Liaising with staff and suppliers
- Manual and digital filing of documentation
- Miscellaneous tasks to support managers on day-to-day basis
- Help with daily time management of staff
- Run errands as requested by managers 
- Arrange monthly social outings for staff 
- Daily janitorial of building, including staff toilets and kitchen 
- Tidying of office and storage spaces, general tidying of area around technician work space at the end of the day 
- Maintaining wait room 
- Maintain social media presence for business

Must: 
- Prior experience as a personal assistant or administrative position
- Ability to follow established processes in garage
- Highly organised with excellent time management skills 
- Highly familiar with software suites, such as Microsoft Office and Excel
- Experience in creating and maintaining office management systems and procedures 
- Customer service skills
- Ability to multitask and prioritise workloads
- High level of attention to detail
- Educated to secondary school level 
- Ability to drive essential
- Ability to speak English fluently essential
  • Sector:

Career Level

  • Experienced [Non-Managerial]

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