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Records Center Team Member

  • Image for Employer
    IMSCAN (IRELAND) LIMITED
  • Image for Job Ref
    Ref: #JOB-2393048
  • Image for Location
    VAULT SECURE DATA MANAGEMENT L, Unit 1, Jamestown Ind Est, Dublin 8, D08 RFK6
  • Image Position
    No of positions: 1
  • Image Part Time
    Paid Position
  • Image Hours per week
    37.5 hours per week
  • Image for Euro
    13.50 - 13.50 Euro Hourly
  • Image for Published
    Published On: 22 May 2025
  • Image for Closing
    Closing On: 19 Jun 2025

In order to work in Ireland a non-EEA National, unless they are exempted, must hold a valid employment permit. Please review the Eligibility and requirements for an employment permit if you are unsure of your eligibility to apply for this vacancy. 


Authority Level: To Act.

· Ensure all daily client work orders are filled upon receipt from Client Service.
· Process client onsite record reviews.
· Ensure Rush work orders are processed timely and accurately.
· Ensure proper container staging for Transportation Specialists prior to dispatch (AM and PM runs).
· Retrieve files, containers and tapes on a daily basis.
· Put up files (within 48 hrs of receipt), containers (within 24 hrs of receipt) and tapes (within 24 hrs of receipt) on a daily basis.
· Comply with daily maintenance and safety checks of all record center vehicles and equipment.
· Maintain assigned racking and row upkeep (containers and/or lids replaced and repaired, floors free of debris, notify Ops Manager/RC Coordinator of needed rack or lighting repairs required).
· Ensure regular PDT communications and process steps are completed daily for your assigned work orders.
· Edit all un-reconciled Communication Sessions daily.
· Locate all boxes/files listed on the Urgent Notification List.
· Help unload/load trucks/vans.
· Operate forklifts and/or pick lifts.
· Perform auditing per schedule or as requested.
· Process destruction orders per schedule or as requested.
· Attend all team and company meetings.
· Inspire others to provide heroic client service.
· Know and understand defined role in Company Disaster Recovery plan.
· Comply with all company policies.
· Advise Operations Supervisor or Manager of issues requiring management attention.

Level: To Act and Inform Routinely.

· Participate in safety drills and advise the Ops Supervisor/RC Coordinator or Manager of potential safety violations.
· Participate in security drills and advise the Ops Supervisor/RC Coordinator or Manager of potential security violations
· Advise supervisor of un-reconciled exceptions.
· Advise supervisor of needed facility repairs.
· Review daily workflow with supervisor.

Level: To Act and Inform Immediately.

· Advise supervisor of any workplace accidents.
· Notify supervisor immediately of any employee relations issue.

Shared Purview with Operations Supervisor

Authority Level: To Recommend and Act upon Approval.

· Purchase of Records Center supplies (boxes, shrink wrap etc.).
· Work overtime as needed and approved.

Authority Level: To Recommend.

· Recommend improvements to workflow or service that increases productivity or service for our clients or company.


Physical requirements:

· Routine lifting of 20 to 50 lbs. - (100 - 400 containers per day).
· Routine scanning of materials - (100 - 400 scans per day).
· Overhead reaching.
· Bending and stretching.
· Routine Pushing and pulling boxes and pallet jacks.
· Able to operate forklift and/or pick lift.

This job description outlines the major aspects of this position, but it is not a comprehensive list of every job duty. COO will assign other duties and tasks as required by the work.
  • Sector:

Career Level

  • Entry Level

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