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Office Liaison Assistant/ Personal Secretary

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  • Image for Employer
    Company Details Confidential
  • Image for Job Ref
    Ref: #JOB-2410518
  • Image for Location
    NESTA, Office #216, Killbarrack, Howth Junction, Dubin, D05 DC60
  • Image Position
    No of positions: 1
  • Image Part Time
    Paid Position
  • Image Hours per week
    35 hours per week
  • Image for Euro
    25000.00 - 35000.00 Euro Annually
  • Image for Published
    Published On: 04 Sep 2025
  • Image for Closing
    Closing On: 01 Oct 2025

In order to work in Ireland a non-EEA National, unless they are exempted, must hold a valid employment permit. Please review the Eligibility and requirements for an employment permit if you are unsure of your eligibility to apply for this vacancy. 


An Office Liaison Assistant/Personal Secretary handles secretarial, administrative, and liaison duties to support management and ensure smooth office operations. Key responsibilities include managing calendars and scheduling, handling correspondence and phone calls, making travel arrangements, organizing meetings, preparing documents, and acting as a primary contact for internal and external stakeholders. The role requires strong communication, organizational, and computer skills, especially with the Microsoft Office Suite, along with the ability to manage confidential information and multitask effectively. 
Key Responsibilities
Administrative Support:
Manage and coordinate executive calendars, appointments, and meetings. 
Handle incoming and outgoing correspondence, including emails, phone calls, and letters. 
Organize and maintain filing systems and other office documents. 
Prepare reports, presentations, and other documents as required. 
Maintain office supplies and oversee general office upkeep. 
Liaison Duties:
Serve as a first point of contact for management, clients, and other departments. 
Communicate and coordinate with internal teams, suppliers, and external clients. 
Screen and direct phone calls and visitors. 
Personal Secretarial Duties:
Arrange and coordinate travel, transport, and accommodation for management. 
Take meeting minutes and track the completion of assigned tasks and deadlines. 
Handle sensitive and confidential information with professionalism and discretion. 
Accompany the executive to meetings, discussions, seminars, conferences and workshops.
Required Skills and Qualifications
Communication Skills: Excellent verbal and written communication abilities. 
Technical Proficiency: Strong knowledge of the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). 
Organizational Skills: Proven ability to manage time, prioritize tasks, and multitask effectively. 
Interpersonal Skills: Professional demeanor and the ability to build relationships with others. 
Confidentiality: High level of integrity and the ability to handle sensitive information discreetly. 
Ability to socialize, persuade, motivate and lead. 
Education: A Bachelor's degree in Business Administration or a related field is often important. 

Experience: Prior experience in a similar administrative assistant or personal secretary role is preferred.
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Career Level

  • Not Required

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