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Temporary Procurement/Supply Chain Administrator

  • Image for Employer
    HALL RECRUITMENT
  • Image for Job Ref
    Ref: #JOB-2414894
  • Image for Location
    Co. Dublin,
  • Image Position
    No of positions: 1
  • Image Part Time
    Paid Position
  • Image Hours per week
    37.5 hours per week
  • Image for Euro
    23.08 Euro Hourly
  • Image for Published
    Published On: 03 Oct 2025
  • Image for Closing
    Closing On: 20 Oct 2025

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Address:   	                Dublin 4 Hybrid (Tuesdays & Wednesdays in-office)
Position:	        		Temporary Administrative Support for API Sourcing (Client Referral)	
Start Date:                 	 Monday 20 October 2025
End Date:   	         	Friday 14 November 2025	
Hours of work:	        9.00 am – 5.30 pm (37.5 hrs/week) - Hybrid (Tuesdays & Wednesdays in-office)
Hourly Rate:	         	€23.08 per hour paid weekly through Hall Recruitment
Holiday Entitlement:      22 Days per year pro rata 

Role Outline: 
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About the Role:
You’ll be the key sourcing contact for the companies US manufacturing sites, ensuring the timely coordination of pricing, deliveries, and supplier communications. Your ability to react quickly and professionally within a 24-hour window is essential.
The role will also require coordinating and hosting calls with suppliers, managing materials that fall out of specification, and following up on deliveries, quotations, and change control matters.
This is a hybrid role with two office days per week (Tuesdays & Wednesdays) – note these days are non-negotiable. 
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Key Responsibilities:
•	Manage and maintain sourcing relationships for US-based sites.
•	Act as liaison between manufacturing sites and suppliers for all API sourcing matters.
•	Facilitate and participate in supplier calls and telecoms.
•	Follow up on quotations, change control, OOS materials, and delivery timelines.
•	Maintain sourcing databases and ensure accurate documentation.
•	Prepare and deliver clear and professional presentations internally and externally.
•	Support the team in aligning with corporate sourcing goals and standards.
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Essential Requirements:
•	Experience in strategic sourcing, procurement, or supply chain within pharma or a regulated manufacturing environment
•	Strong communication skills – capable of hosting supplier calls and internal presentations
•	Comfortable working independently and proactively
•	Familiarity with pharmaceutical terminology such as specifications, certificates of analysis, or change control processes.
•	Proficiency in Microsoft Excel, PowerPoint, and general Office suite
•	Able to respond quickly and efficiently – must be action-oriented.
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Desirable Experience:
•	Previous exposure to API sourcing or pharmaceutical supply chain management
•	Knowledge of quality, regulatory, or manufacturing standards in pharma
•	Familiarity with working with Contract Manufacturing Organisations (CMOs)
•	Candidates with quality or regulatory backgrounds who can be trained into sourcing will be considered.
  • Sector:

Career Level

  • Entry Level

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