Job Details
Multi-Function Office & Operations Support
-
Irish Fan Distributors -
Ref: #JOB-2424030 -
IRISH FAN DISTRIBUTORS, Unit 623, Northern Ext Waterfo, Co. Waterford, X91 XH79 -
No of positions: 1 -
Paid Position -
37.5 hours per week -
30000.00 - 40000.00 Euro Annually -
Published On: 09 Dec 2025 -
Closing On: 06 Jan 2026
In order to work in Ireland a non-EEA National, unless they are exempted, must hold a valid employment permit. Please review the Eligibility and requirements for an employment permit if you are unsure of your eligibility to apply for this vacancy.
We are seeking a highly organised and versatile individual to support the day-to-day operations of our ventilation company. This role involves a blend of accounting duties, sales support, purchasing coordination, office administration, and payroll processing. The ideal candidate is detail-oriented, proactive, and comfortable working across multiple business functions. Key Responsibilities Accounting & Finance Process invoices, credit notes, and supplier statements Reconcile accounts and maintain accurate financial records Assist with month-end tasks and prepare basic financial reports Handle customer payments, aged debt follow-ups, and banking tasks Sales & Customer Support Prepare quotations, sales orders, and commercial documentation Communicate with customers regarding product availability, pricing, and lead times Maintain customer records and support the sales team with day-to-day enquiries Track sales pipeline and update internal systems Purchasing & Supplier Coordination Raise purchase orders and track delivery schedules Liaise with suppliers to manage pricing, stock levels, and shipment updates Ensure timely replenishment of materials and equipment Maintain accurate purchasing documentation and supplier records Office Administration Coordinate office activities, calendars, and general communications Maintain organised digital and physical filing systems Prepare correspondence, reports, and internal documentation Support health & safety, compliance records, and company policies Payroll & HR Support Process weekly/monthly payroll data, timesheets, and employee records Maintain confidentiality of all employee information Skills & Experience Strong organisational and multitasking abilities Competent in bookkeeping and basic accounting functions Excellent communication skills, both written and verbal Proficiency with office software (e.g., Excel, Word, Outlook and Sage) Ability to work independently, meet deadlines, and adapt to changing priorities Experience in a construction, engineering, or ventilation industry is an advantage
- Sector:
Career Level
- Experienced [Non-Managerial]
Show Center Title: No