Job Details

Arrow DownBack

PPM Compliance Coordinator

Logo of JobsIreland
  • Image for Employer
    Aramark 1
  • Image for Job Ref
    Ref: #JOB-2424641
  • Image for Location
    Newenham House, Malahide Road, Northern Cross, Dublin 17, D17 AY61
  • Image Position
    No of positions: 1
  • Image Part Time
    Paid Position
  • Image Hours per week
    39 hours per week
  • Image for Euro
    30000.00 - 35000.00 Euro Annually
  • Image for Published
    Published On: 12 Dec 2025
  • Image for Closing
    Closing On: 09 Jan 2026

In order to work in Ireland a non-EEA National, unless they are exempted, must hold a valid employment permit. Please review the Eligibility and requirements for an employment permit if you are unsure of your eligibility to apply for this vacancy. 


Aramark Workplace Solutions (AWS) is currently recruiting for a Compliance and Planned Maintenance Administrator for an Aramark Workplace Solutions’ contract. Based on site in Newenham House, Head Office. This is a permanent, fixed term position that reports directly to the Service Delivery Manager.  
 
Your key responsibilities will include but are not limited to: 
CAFM Administration and Planned Maintenance Oversight: Provide comprehensive support and coordination for pre-planned maintenance tasks, collaborating with both internal engineers and external suppliers. Oversee the closure of work requests within Service Level Agreements (SLAs), ensuring transparent planning and improved performance, which is critical for audit readiness. 

Asset Management System (Assetman) Management: Take responsibility for managing the Assetman system, ensuring accurate asset lifecycle records are maintained. This is crucial for supporting capital planning and providing robust audit trails. 

F-Gas Compliance Management: Manage all aspects of F-Gas compliance, ensuring strict adherence to regulatory obligations to avoid fines and strengthen overall audit compliance. 

Contractor Scheduling and Coordination: Efficiently schedule and coordinate external contractors, directly contributing to increased service efficiency and contractor accountability. 

Reporting and Documentation: Generate and distribute weekly and monthly reports from the CAFM system (our in-house system). Diligently collate, submit, and file all reports and associated documentation. 

Financial and Administrative Support: Raise and send out Purchase Orders (POs) and ensure the accurate processing of all related paperwork, maintaining and managing relevant spreadsheets. 

Volume and Complexity Handling: Effectively manage increased work volume and complexity, supporting service resilience and preventing duplication of effort or missed tasks. 

Site Audit Coordination: Coordinate site audits, particularly for critical infrastructure like Data Centres and Exchange facilities. This ensures regulatory adherence, minimises audit findings, and protects critical infrastructure integrity. 

Process Efficiency: Develop and implement efficient and organised work practices to ensure all business activities are carried out in a professional manner. 

Candidates must possess: 

Software Proficiency: Strong experience with MS Excel, Word, and Outlook; an intermediate level in Excel is a distinct advantage. Experience with Computer-Aided Facilities Management (CAFM) systems is highly desirable. 

Interpersonal and Communication Skills: An extremely flexible individual with excellent interpersonal skills. You must have an excellent telephone manner and strong communication skills, as client liaison is critical to this role. 

Autonomy and Dependability: A dependable and flexible self-starter, capable of working independent
  • Sector:

Career Level

  • Experienced [Non-Managerial]

Candidate Requirements

Essential Desirable

Hide Share Button: No

Show Center Title: No