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Construction - Project Administrator

  • Image for Employer
    Glanua
  • Image for Job Ref
    Ref: #JOB-2460830
  • Image for Location
    Ballymore Eustace East, Co. Kildare,
  • Image Position
    No of positions: 1
  • Image Part Time
    Paid Position
  • Image Hours per week
    39 hours per week
  • Image for Euro
    Competitive
  • Image for Published
    Published On: 30 Jul 2026
  • Image for Closing
    Closing On: 27 Aug 2026

In order to work in Ireland a non-EEA National, unless they are exempted, must hold a valid employment permit. Please review the Eligibility and requirements for an employment permit if you are unsure of your eligibility to apply for this vacancy. 


As a Project Administrator, you will play a crucial role in supporting the successful delivery of water and wastewater infrastructure projects. You will act as a key point of contact for internal teams and external stakeholders, ensuring smooth coordination of project activities, efficient communication, and comprehensive documentation management.
This role requires strong organisational skills, attention to detail, and the ability to manage competing priorities in a fast-paced environment.
 Main Duties and Responsibilities:
	Support procurement activities by raising and tracking purchase requisitions (PRs) using SAP and liaising with suppliers as needed.
	Ensure accuracy of PO data with QS/Site Team prior to PR submission. Essential to relieve issue on the end user side. 
	Monitor approval workflow in SAP and follow up for pending approvals
	Enter data, process procurement transactions (purchase requisitions, goods receipts, invoices)
	Ensure uploading of all delivery dockets by site team to correct location on ACC.
	Flag and resolve invoice discrepancies (Blocked invoices)
	Flag and resolve invoice discrepancies (Parked invoices)
	Maintain full document traceability (POs, GRNs, invoices: Registers to be compiled and located on ACC)
	Track open PO’s/delivery delays and supplier performance. Notify site team of any issues in this regard. 
	Support Accounts Payable in releasing vendor payments
	Support process improvement initiatives
	Download invoices for QS team as per required
	Provide administrative support to operational and site support teams including calendar coordination and meeting logistics.
	Handle confidential administrative tasks with discretion and professionalism.
	Filing and document control
	Drive continuous improvement by identifying opportunities for process optimisation and cost savings related to facilities and operations.
	Site Office Management 
	Assist with quality documentation collation, uploading and reporting
	Assist with health and safety administration
	Complete timesheets and daily allocation sheets
	Provide administrative support to the project delivery teams
Knowledge, Skills and Experience:
Essential:
	Proven experience in a project coordination or administrative support role, ideally within construction, utilities, engineering, or infrastructure sectors.
	Strong organisational and multitasking abilities, with excellent attention to detail.
	Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint), SharePoint, and document control systems.
	Strong written and verbal communication skills.
	Ability to work independently and as part of a multidisciplinary team.
	Ability to handle sensitive and confidential information appropriately.
Desirable:
	Previous experience supporting engineering or capital project teams in a regulated environment (e.g., water/wastewater, utilities).
Although ideally the vacancy is a full-time role consideration will be given to flexible hours and a minimum of three days.
  • Sector:

Career Level

  • Not Required

Candidate Requirements

Essential Desirable

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