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Administrative Assistant (Galway City) Galway Autism Partnership

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  • Image for Employer
    Youth Work Ireland (Galway Youth Federation)
  • Image for Job Ref
    Ref: #CES-2468005
  • Image for Location
    IRISH SOCIETY FOR PEOPLE WITH , Tigh Ronain, 36 Laurel Pk, Newcas, Co. Galway, H91 HX97
  • Image Position
    No of positions: 1
  • Image Part Time
    Community Employment Programme
  • Image Hours per week
    19.5 hours per week
  • Image for Euro
    Community Employment Programme Rates
  • Image for Published
    Published On: 08 Sep 2026
  • Image for Closing
    Closing On: 19 Oct 2026

Eligibility to participate on CE is generally linked to those who are 21 years or over and in receipt of a qualifying social welfare payment for 1 year or more or 18 years and over for certain disadvantaged groups. Your eligibility will have to be verified by the Department.

To register your interest you can contact an Employment Personal Advisor (EPA) in your local Intreo Centre.

Applicants should supply suitable character references and be prepared to complete a Garda vetting application form.



Duties

This is a developmental opportunity, no experience necessary. Accredited training will be provided to support your career. 

Role Purpose
Galway Autism Partnership (GAP) is seeking an organised, compassionate admin person to support the day-to-day operations of the organisation. The successful candidate will have strong administrative skills, experience managing confidential information, a good understanding of autism and neurodiversity, and experience working with Salesforce, GDPR and data protection requirements. The role requires someone who is comfortable working in a busy, child-led environment with children, young people, families, staff, volunteers and stakeholders.

Administration and Office Support
Provide administrative support to the General Manager and office team.
Manage calls, emails and visitor enquiries.
Maintain filing systems and organisational records.
Prepare correspondence, reports and meeting documentation.

Salesforce and Data Management
Maintain and update Salesforce records.
Generate reports and support data quality processes.
Support organisational reporting requirements.

GDPR and Data Protection
Handle confidential information in accordance with GDPR.
Maintain secure records and consent documentation.
Support compliance with data protection procedures.

Family and Community Engagement
Act as a first point of contact for families and members.
Provide information regarding GAP services and programmes.
Communicate in an autism-informed and inclusive manner.

Events and Fundraising Support
Support family days, events and fundraising activities.
Assist with registrations, bookings and communications.

Health, Safety and Facilities
Complete monthly First Aid and Fire Safety checks.
Report maintenance and facilities issues.
Support a safe and welcoming environment.

Essential Requirements
Experience in administration or office support.
Knowledge of Salesforce or a similar CRM system.
Understanding of GDPR and data protection.
Understanding of autism and neurodiversity.
Excellent communication and organisational skills.
Comfortable working in a busy child and family-centred environment.
Ability to manage confidential information professionally.

Safeguarding
The successful applicant will be required to comply with GAP safeguarding procedures and participate in mandatory training.
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