For the Document Archiving Assistant training placement, this programme is designed to provide participants with practical experience and structured learning opportunities within a document management and records environment. The placement ensures a balance of formal and non-formal training to equip participants with essential administrative, records management, and workplace readiness skills.

Placement Overview:
Participants will gain valuable hands-on experience while receiving guided training in key aspects of document control, archiving, and digital records management. This will enable participants to build confidence and proficiency within a supportive and supervised environment.

Role Description:
This is a training and work experience opportunity; no prior experience in document archiving or records management is necessary.
Accredited and/or sector-recognised training will be provided to support your placement. Participants will receive structured guidance and practical training in document preparation, scanning, indexing, and records management processes within a regulated environment. 

This is a training and work experience opportunity; no prior experience in this role is necessary. Accredited and/or sector recognised training will be provided to support your placement. Participants are eligible to participate in the WPEP QQI Work Experience Module which was developed by the Education & Training Boards in collaboration with the Department of Social Protection. This optional module will fulfil your accredited training requirements for the WPEP.

Formal Training:
• WPEP QQI Work Experience Module
• Introduction to Document Management Systems and Scanning Software
• IT packages e.g. Microsoft Word, Excel, Outlook

Informal Training:
• Document Preparation and Archiving: Learning how to organise, prepare, and handle physical documents for digitisation, including sorting, repairing, and verifying document completeness.
• Scanning and Digital Conversion: Gaining practical experience in scanning documents using approved equipment and systems, ensuring quality and accuracy in digital file creation.
• Records Management and Indexing: Training in how to accurately label, index, and store digital files to support retrieval and organisational compliance requirements.
• Document Tracking and Control: Understanding how to log, track, and maintain records across their lifecycle, including basic chain-of-custody principles.
• Data Accuracy and Attention to Detail: Developing precision in handling sensitive records, ensuring high standards of accuracy and consistency.
• Compliance Awareness: Exposure to quality standards, document control procedures, and data protection principles within a regulated environment.
• Use of Office and Archiving Systems: Training in administrative tools and systems used to manage documentation and records.
• Team Collaboration: Working alongside team members from administration, quality, and IT functions to support document management activities.
• Problem-Solving Skills: Learning how to identify issues such as missing or damaged documents and escalating them appropriately  supervision.
• Workplace Organisation: Developing organisational skills, time management, and the ability to manage tasks effectively in a structured environment.
• Hands-On Experience: Practical exposure to document handling, archiving processes, and general administrative support tasks in a real workplace setting.
• Interpersonal Skills: On-the-job coaching to improve communication, adaptability, teamwork, and professional behaviour in the workplace.